25Live Room Scheduling Software

Beginning Fall 2026, MSU has a new room scheduling software called 25Live. A replacement for Ad Astra, this centralized room scheduling system brings several key benefits and operational updates to campus management. The intent is to include all campus spaces in 25Live so the University can maintain an accurate, real-time record of where classes, meetings, and events are taking place:

• Centralizes all bookable spaces into one system to streamline coordination, reporting, and overall space management.
• Ensures the university maintains an accurate, real-time record of where meetings and events are taking place across campus for campus safety.
  • Having this information in one system is especially important for campus safety and overall visibility of space usage.
  • This effort is not intended to remove departmental autonomy over spaces such as conference rooms, labs, or other specialized facilities. Departments will continue to manage those spaces and determine who is authorized to reserve them. The centralized system simply provides a consistent platform for managing reservations and maintaining campus-wide visibility into space utilization.These spaces will be categorized as non-requestable to other users. These spaces can be setup by emailing the contact below.
  • If your department currently manages and books specific spaces, you can continue to do so within the new system. Departments will continue to determine who is authorized to use and reserve these spaces. Training will soon be available for departmental staff to learn the 25Live system, ensuring seamless integration while retaining booking ability for specific spaces.
  • Departmental authority for requesting and approving space should be sent to the email address listed below.

To get started, please contact 25liveadmin@registrar.msstate.edu to be added as a requestor in the system. Once you have access, you can log in to 25Live and select “Create an Event.” 

Non-course room requests* may be requested through 25Live.
*Academic courses are handled through the CLSS software.

When creating your request, you will need to:

• Enter an Event Name.
• Select the appropriate Event Type in the drop-down menu.
• Select your organization or department.
• Enter the expected number of attendees.
• Enter the dates and times you need the room. 
• Under "Locations," select an available space.

25Live is an up-to-date scheduling system, so the rooms available to select will be based on the dates, times, and expected number of attendees you entered. Once you have selected a room, agreed to the terms and conditions, and submitted the request, it will come to Event Services & the Registrar's Office for review and approval. After the room has been approved and the event is confirmed, you will receive an email confirmation.

Event Services will provide information to student organizations during Fall 2026.

We are excited for the more robust scheduling options with this new software at MSU!